Understanding User Permissions

User permissions control what each team member can see and do on your job board. This helps keep your account secure and ensures people only have access to what they need.

Step 1: Go to User Management

Navigate to "Users", "Team Members", or "User Management" in your dashboard settings.

Step 2: Select a User

Click on the team member whose permissions you want to change.

Step 3: View Current Permissions

You'll see what role they currently have and what permissions that role includes.

Step 4: Change Permissions

You can change permissions in two ways:

  • Change Role: Assign a different role (Admin, Recruiter, Viewer) which automatically sets permissions
  • Custom Permissions: Some plans allow you to set custom permissions for specific actions

Common Permission Levels

Admin Permissions

  • Create, edit, and delete jobs
  • View and manage all applications
  • Invite and manage team members
  • Change account settings
  • Access billing and subscription information
  • Manage company profile

Recruiter/Manager Permissions

  • Create and edit jobs
  • View and manage applications
  • Communicate with candidates
  • Move candidates through pipeline stages
  • Cannot change account settings or billing
  • Cannot manage other users

Viewer Permissions

  • View jobs and applications
  • Cannot make any changes
  • Cannot create or edit jobs
  • Cannot communicate with candidates

Step 5: Save Changes

After making changes, click "Save" or "Update Permissions". The changes take effect immediately.

Best Practices

  • Follow the principle of least privilege - only give people the minimum access they need
  • Regularly review who has what permissions
  • Remove access immediately when someone leaves the team
  • Use viewer roles for people who just need to see information